Business Email Setup
We set up professional email on your own domain with Google Workspace or Microsoft 365, migrate old mail, and configure it so messages reach inboxes.
At a glance
- Timeline
- Most email setups take 1 to 2 weeks, depending on migration size.
- You get
- Workspace or Microsoft 365 recommendation and setup
- User accounts, aliases, and shared inboxes
- SPF, DKIM, and DMARC configuration
- Tools
- Google Workspace, Microsoft 365, Migration tools, Cloudflare DNS
- Price
- A fixed, written quote. Free to ask.
Page reviewed October 2026
What this covers
An email address on your own domain looks more trustworthy than a free Gmail or Yahoo address, and it means your business owns the mailboxes, not individual employees. Google Workspace and Microsoft 365 are the two main options, and both work well. The right one depends mostly on which apps your team already uses.
Setup involves more than creating accounts. We configure domain authentication (SPF, DKIM, and DMARC), so your emails are trusted, set up shared inboxes and aliases like info@ and support@, migrate existing mail and contacts, and help your team connect phones and computers.
We also set sensible security defaults: two-factor login for everyone and admin access limited to the people who need it.
Is this right for you?
You'll get the most out of it if any of these sound familiar:
- Your business uses free email addresses.
- You're moving between email providers.
- Your emails are marked as spam by clients.
- Former employees still have access to company email.
What you get
Included in a typical engagement:
- Workspace or Microsoft 365 recommendation and setup
- User accounts, aliases, and shared inboxes
- SPF, DKIM, and DMARC configuration
- Mail, calendar, and contact migration
- Two-factor login and admin security
- Device setup help for your team
How it works
Most email setups take 1 to 2 weeks, depending on migration size.
Plan
We choose the platform and list users, aliases, and shared inboxes.
Configure
Accounts, authentication, and security settings set up.
Migrate
Existing mail and contacts moved, then MX records switched.
Support
We help your team connect devices and handle any issues in the first days.
What affects the price
Every quote is fixed and written down before work starts. These are the things that move it:
- Number of users
- Mailbox migration size
- Shared inboxes and complex routing
- On-site or remote device support
Mistakes we plan around
The problems we see most often when this work is rushed:
- Switching MX records before migration is ready, so mail goes missing.
- Skipping DKIM, which hurts deliverability.
- Not removing access when employees leave.
Business Email Setup questions
Google Workspace or Microsoft 365?
Google Workspace if your team prefers Gmail and Google Docs. Microsoft 365 if you rely on Outlook, Word, and Excel. Both handle business email well.
Will we lose emails during the migration?
No, when it's planned properly. We migrate existing mail first, then switch email routing, and keep the old account available briefly as a safety net.
What are shared inboxes?
Addresses like info@ or support@ that several people can read and reply from, without sharing one password.
How do we make sure our emails don't go to spam?
Proper SPF, DKIM, and DMARC records are the foundation. We set and test all three.
Often paired with
Services clients commonly combine with this one.
- DNS Configuration
DNS records set up correctly for your website, email, and services, without downtime.
- SMTP Setup
Reliable delivery for the emails your website and apps send: receipts, resets, and notifications.
- Domain Setup
Domains registered, transferred, and organized in accounts your business owns.
- Email Marketing Setup
Email platform, automations, and templates set up so your emails land in inboxes and get read.
Want a quote for this?
A few sentences is enough. We'll reply within one business day with questions or a suggested next step, and a fixed quote once the scope is clear.
What you can count on
- A fixed, written quote before any work starts
- Code, domain, hosting, and analytics in your name
- A progress update every week during projects
- Monthly plans that run month to month
- A reply within one business day